Privacy Policy
Effective Date October 2025
1. Overview
Aid to the Church in Need Philippines (“ACN Philippines”, “we”, “our”, or “us”) values your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, protect and retain your personal information when you: visit our website (https://acn‑philippines.org), make a donation, submit a prayer or Mass intention, register as a member, or otherwise interact with us. By using our website or providing your personal data, you consent to the terms of this policy and the practices described herein.
2. Scope & Definitions
For purposes of this Policy:
– “Personal Information” or “Personal Data” means any information about an individual which is processed by us, whether in the Philippines or abroad.
– “Sensitive Personal Information” has the meaning under the Data Privacy Act of 2012 (e.g., race, health, biometrics).
– “Processing” means any operation or set of operations performed upon personal data, such as collection, recording, organization, storage, modification, retrieval, use, disclosure or destruction.
We act as a Personal Information Controller (PIC) under the Data Privacy Act of 2012.
3. Legal Basis for Processing
We collect and process your personal data on one or more of the following bases:
– Your consent (for example when you provide your personal data to register, make a donation or submit a prayer intention).
– To fulfil a contract (for example the processing of a donation or membership account).
– To comply with our legal or regulatory obligations (e.g., accounting, tax, audit).
– For our legitimate interests (e.g., improving our services, maintaining security) provided these do not override your rights.
4. Information We Collect
4.1 Information you provide:
You may provide personal data when you make a donation, submit a prayer or Mass intention, register as a member, log in to your account, communicate with us or subscribe to updates.
The types of personal data we may collect include full name, email address, mobile number, date of birth, mailing/billing address, username and password, donation amount, and prayer or Mass intention details.
4.2 Automatically collected information:
When you visit our website, we may collect certain technical data automatically such as IP address, browser type, device, operating system, and website activity.
4.3 Cookies and analytics:
We use cookies, web beacons and similar technologies to improve our website
and to analyse visitor behaviour.- To fulfil a contract (for example the processing of a donation or membership account).
5. Payment Processing
We engage Xendit, a third‑party payment gateway, for secure processing of donations. All payment data (e.g., card or e‑wallet details) are handled directly by Xendit, which complies with PCI‑DSS and other international standards. ACN Philippines does not collect or store your full payment credentials. We retain only a transaction reference, date, amount and payment status for our records.
6. Use of Your Information
We may use your personal information to process and confirm donations, record and fulfil prayer or Mass intentions, operate and maintain member accounts, send thank‑you messages, respond to inquiries, comply with legal obligations, and improve our website and services.
7. Sharing and Disclosure
We do not sell, rent or trade your personal data.
We only share limited information with:
– Xendit (payment gateway)
– Service providers, website administrators or other third‑party vendors
(under contract and confidentiality)
– Where required by law, regulation or to protect our legal rights
If we transfer data outside the Philippines, we ensure appropriate safeguards.
8. Data Retention
We retain your personal information only for as long as necessary for the purposes set out above, or as required by applicable laws or regulations. For example, donation and accounting records may be retained for seven (7) years for compliance purposes. Once the retention period ends, data are securely deleted or anonymized.
9. Cookies and Website Analytics
Our website uses cookies, web beacons and similar tracking technologies for functionality, performance and analytics. You may set your browser to refuse or alert you about cookies. Disabling cookies may affect certain features of our website.
10. Your Rights
Under the Data Privacy Act, you have the right to be informed, access, correct, delete, object, data portability, and to seek damages. To exercise these rights, contact our Data Protection Officer at privacy@acn‑philippines.org or lodge a complaint with the National Privacy Commission.
11. Security of Your Data
We implement appropriate technical, organisational and physical security measures to protect your personal data against unauthorized processing, loss, or damage. This includes encryption, access controls, and regular security reviews. While we strive to protect your data, no system is completely secure.
12. Data Breach Notification
In the event of a personal data breach, we will assess its impact and notify affected data subjects and the National Privacy Commission as required by law.
13. Changes to this Policy
We may update this Privacy Policy from time to time. The ‘Last Updated’ date indicates when changes were made. We encourage you to check this page periodically.
14. Contact Us
Data Protection Officer: [Name]
Email: privacy@acn‑philippines.org
Address: [Insert official office address here]
Website: https://acn‑philippines.org